Insert template from the toolbar

The Insert Email Template button in the message editing toolbar is a legacy option for adding pre-built newsletter layouts directly into an email message. For new message creation, the drag-and-drop editor in the Templates tab is the recommended approach.

💡Quick answers

Is the toolbar template button the recommended way to use email templates? No - it is a legacy option. Finalsite recommends using the drag-and-drop editor in the Templates tab for best results.
What templates are available in the legacy Template Library? The library includes two newsletter layouts - Newsletter and Newsletter 2 - each with a header, title, article sections, image placeholders, and a footer.
Inserting a legacy template into an email message? Clear any existing text from the Content area, click the Insert Email Template button, browse the Template Library, and select the layout that fits your needs.
How do I remove a template from my email workspace? Click the HTML code icon, select all, then delete to clear the workspace completely.
Can I edit the colors and logo in a legacy email template? Yes - you can replace the logo using the image button and update background colors by editing hex codes in the HTML view.

The Template button in the editing toolbar allows you to choose a built-in newsletter template that will be inserted into the body of your email.

Though this is a legacy option, this article will show those who are still utilizing this option how it works.

For best results, consider the new drag-and-drop editor!

This article exists to provide All users with everything they need to understand how to perform essential tasks and manage the Messages XR Enterprise platform for communicating with district and school families.

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Legacy Option

This is a legacy option for utilizing templates for email communciation. For best results, check out our newest email template builder, "Drag-and-drop editor in the Templates tab."

Here's how to insert a built-in newsletter template into your message in the Email tab using this legacy option.

Step 1: Clear out the text

Did you already insert text into the Content area? If so, clear the text out so that the template can be inserted into a clean workspace.

Step 2: Click the template button

When you click the Insert Email Template button, the Template Library will display, allowing you to select from multiple built-in templates. Browse and select the one that works best for your scenario. Learn more about the Template Library at the end of this article.

Step 3: Expand your workspace

It’s much easier to see “the bigger picture” of your newsletter creation when you expand out your workspace. Click the 4 arrows button to expand your window to full screen.

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Step 4: Edit newsletter and close out of full screen

Insert your own logo with the image button.
Change background colors by inserting updated hex codes into HTML.
Insert a link.
Change text, formatting, or alignment.
For more advanced editing capabilities, select the < > HTML code icon.
Learn more about the options in the editing toolbar in the article, "Create and send a message > Send message to email."

Important Note

It is strongly suggested not to make any changes in this window unless familiar and comfortable with reading/editing HTML code.

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Want to start over?

To quickly remove a template from your email workspace, click on the < > HTML button, select all, then delete. The workspace is now all clean and ready for a new template.

The legacy Template Library for Messages XR Enterprise emails

Templates from this library are inserted into emails using the Template button in the editing toolbar. Learn more in the section above, "Insert template from toolbar."

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Template Name	Description
Newsletter	This newsletter template includes: a header title a three-article table with space for 160 x 160 images a footer
Newsletter 2	This newsletter template includes: a header a title with space for 520 x 200 image two-column table for article and upcoming events a three-column table for additional articles with space for 160 x 160 images a footer
Event	The event flyer includes: a header the calendar item space for a 200 x 100 image
Save the Date	This template includes: the Save the Date header with text details a two-column table with the date followed by a sub-article box on the left the full details on the right
Letterhead	The letterhead template includes: a header title sub-header text box for letter an announcements table with a two-column table for articles
Paper	This template resembles a piece of notebook paper with: a header sub-header text
Postcard	The postcard template includes: a picture header with space for a 500 x 130 image a heading-1 style with space for a 460 x 300 image then another heading-1 style three sections with heading-2 styles and text
Cool Blue	This newsletter template includes: a header a two-column layout with links to articles on the left and the article headlines and text on the right the left contains a link to a featured article with space for a 100 x 100 thumbnail image and the articles on the right contain space for 100 x 100 thumbnail images. the template also includes a footer with space for contact information
Elegant	This newsletter template includes: a header a two-column layout with a title article headlines and text on the left the links to articles on the right articles on the left contain space for 100 x 100 thumbnail images articles on the right contain two sections with space for 100 x 100 thumbnail images
Invitation	This invitation template resembles: an envelope with a title heading space for a 100 x 100 thumbnail image space for the text