Understanding and managing roles and permissions is an essential task to be able to ensure the security, efficiency, accountability, customization, and compliance of your platform. Assigning the appropriate role helps protect sensitive information, while still providing appropriate access and control based on the responsibilities of each role.
The Roles and Permissions Table is a guide to show you what each role is able to do with that particular level of access.
Roles and Permissions Table
|
View accounts & reports |
Modify settings |
Send messages districtwide |
Send messages campuswide |
Receive notifications via Voice, Email, or SMS |
|
|
District Administrator |
All accounts and reports in the district | Any settings | Yes | Yes | Yes |
|
School Administrator or Principal |
Accounts and reports within their own school | Own school settings | No | Yes | Yes |
| Student | Own account information | Certain pieces of own account | No | No | Yes |
| Parent or Guardian | Own and child's account information (grades, assignments, attendance) | Certain pieces of own and child's account | No | No | Yes |
| Staff Member | Own, classroom students', and their parents' info Limited reports view | Can make changes only to own account profile | Only if granted permission | Within group and campus if granted permission | Yes |
| Teacher | Own, classroom students', and their parents' info Limited reports view | Certain pieces of own and child's account | No | No | Yes |
|
Observer*
(*Typically school counselors or board members to view student data) |
Student, parent, and staff accounts at school or district level | No | No | No | Yes |
| Community Member | No reports; view school announcements only | Only to own profile if given one | No | No | Yes |
| Attendance Secretary | Student and parent accounts at their school; access to specific reports | Own account profile | Only if granted permission | To parents, students, and staff at their own school | Yes |