Understanding and managing roles and permissions is an essential task to be able to ensure the security, efficiency, accountability, customization, and compliance of your platform. Assigning the appropriate role helps protect sensitive information, while still providing appropriate access and control based on the responsibilities of each role.
The Roles and Permissions Table is a guide to show you what each role is able to do with that particular level of access.
Roles and Permissions Table
| Role | View Accounts & Reports | Modify Settings | District Messaging | Campus Messaging | Receive Alerts |
|---|---|---|---|---|---|
| District Admin | All district accounts and reports | Any settings | ✅ Yes | ✅ Yes | ✅ Yes |
| School Admin / Principal | Own school accounts and reports | Own school settings | ❌ No | ✅ Yes | ✅ Yes |
| Student | Own account info | Certain own pieces | ❌ No | ❌ No | ✅ Yes |
| Parent or Guardian | Own and child's account | Certain own pieces | ❌ No | ❌ No | ✅ Yes |
| Staff Member | Limited reports view | Own profile only | If granted | If granted | ✅ Yes |
| Teacher | Classroom and student info | Own profile only | ❌ No | ❌ No | ✅ Yes |
| Observer* | Assigned access levels | ❌ No | ❌ No | ❌ No | ✅ Yes |
| Community Member | School announcements only | Own profile | ❌ No | ❌ No | ✅ Yes |
| Attendance Secretary | School and attendance reports | Own profile | If granted | To school staff and parents | ✅ Yes |
*Typically school counselors or board members to view student data.