This article explains the roles and permissions available in Messages XR Enterprise and uses the Roles and Permissions Table to show what each role can access, modify, and send.
💡Quick answers
- What roles are available in Messages XR Enterprise? Roles include District Admin, School Admin/Principal, Staff, Teacher, Student, Parent/Guardian, and Community Member, each with different access levels.
- Can a School Admin send messages to the entire district? No, school admins and principals can only send campus-level messages within their assigned school - district-wide messaging requires a district admin role.
- Which roles can modify platform settings? District Admins can modify any settings; School Admins and Principals can only modify settings for their own assigned school.
- Where can I find the full breakdown of what each role can do? The Roles and Permissions Table in this article lists viewing, modifying, messaging, and alert access for every role.
- Do all roles receive emergency alerts? No, emergency alert access is available to District Admins, School Admins/Principals, and Staff, but not all roles.
Roles and Permissions Table
| Role | View Accounts & Reports | Modify Settings | District Messaging | Campus Messaging | Receive Alerts |
|---|---|---|---|---|---|
| District Admin | All district accounts and reports | Any settings | ✅ Yes | ✅ Yes | ✅ Yes |
| School Admin / Principal | Own school accounts and reports | Own school settings | ❌ No | ✅ Yes | ✅ Yes |
| Student | Own account info | Certain own pieces | ❌ No | ❌ No | ✅ Yes |
| Parent or Guardian | Own and child's account | Certain own pieces | ❌ No | ❌ No | ✅ Yes |
| Staff Member | Limited reports view | Own profile only | If granted | If granted | ✅ Yes |
| Teacher | Classroom and student info | Own profile only | ❌ No | ❌ No | ✅ Yes |
| Observer* | Assigned access levels | ❌ No | ❌ No | ❌ No | ✅ Yes |
| Community Member | School announcements only | Own profile | ❌ No | ❌ No | ✅ Yes |
| Attendance Secretary | School and attendance reports | Own profile | If granted | To school staff and parents | ✅ Yes |
*Typically school counselors or board members to view student data.